We’re Hiring!!

Office Assistant/Marketing Coordinator

Steiner Business Solutions is looking to hire a unique individual – someone creative and personable, but also possesses a high level of attention to detail. You will spend most of your time assisting our talented team of professionals with various administrative functions, as well as answering a multi line phone system. You must have a demonstrated knowledge of Microsoft Word and Excel. Other times throughout the month you will assist with our marketing efforts. This could include maintaining our social media outlets, assisting with production of our newsletter, and making minor updates to our website. Experience with Constant Contact, Photoshop, and WordPress are desired skills. This is a full-time position. Hourly rate of pay will depend on your experience and what skills you possess. Anticipate range to be $12-$15/hr.

Please forward your resume to dwootten@steinerbusinesssolutions.com

Is Your Bookkeeping/Accounting Firm Not Giving You The Results You Want? Steiner Offers Consultant Package To Help You Grow Your Business And Become More Profitable

Steiner Business Solutions was fortunate to identify the need for outsourced accounting and CFO services back when it was first getting recognized by business owners as a viable and valuable service.  Since that time, we’ve become very successful at building and expanding on our business model.  We’ve faced many of the challenges this industry has to offer and we’ve managed to build an efficient and strong infrastructure that has allowed us to be very aggressive with our growth.  Our mission here is to do whatever it takes to help our clients enhance the performance of their businesses and become better business owners.  Now we’re taking that same objective and  offering our knowledge, tools and support to other bookkeepers and accountants across the country! 

Do any of these pain points apply to you?

  • Unsure about what rate to charge clients
  • Hourly or flat fee?
  • Margins are too low!
  • Not making enough profit!
  • Struggling to find subcontractors/employees
  • You want to add additional services but don’t know how
  • Struggling to find new clients and grow business
  • Unsure what marketing strategies to use (website, branding, networking, social media, etc.)
  • You know you need client and subcontractor agreements, but don’t know where to start

We could add a few more couldn’t we?!?!

This is where Steiner Business Solutions can help.  We have a strong understanding of what it takes to overcome all these challenges and become successful.  Here’s an outline of how we do it:

Training and consulting

  • 1 week of onsite training (at client’s location)
  • Monthly conference calls
  • On call mentoring support
  • Train on business model and best practices – process improvement

Back office support

  •  Accounting software hosting
  • Tax software hosting
  • Data backup/remote IT where feasible
  • Access to client contracts, engagement letters, contractor /employee agreements and pay plans
  • Tax return prep (if needed) – billed separately; not included in set fees
  • Bookkeeping support (if needed) – billed separately; not included in set fees

The services listed are simply a guideline/outline of what we can offer.  We will customize and tailor a package to your specific needs.  Put our resources to use and you’ll see results!!  Pricing includes a one-time fee plus a monthly retainer.  Final pricing will be determined after our initial consultation.  Contact Dan Steiner at dsteiner@steinerbusinesssolutions.com or (804) 730-9653 if interested.

Steiner Starts 2015 With New Employee

We’re happy to announce that Angela Casey has joined our team of tax and accounting professionals.  Angela has over 10 years experience working in an accounting firm, maintaining books for business clients and preparing business and personal tax returns.  She is proficient in the use of QuickBooks software.  You can reach Angela by calling (804) 730-9653.  Angela looks forward to working with you!

Angela Casey


Betcha didn’t know!

Most people think they have a pretty good idea of what we do at Steiner Business Solutions so we’re going to tell you about some client projects we’re involved with now that might surprise you.

  • Brokering and negotiating the sale of a partner’s equity interest in their business
  • Assist in rescinding franchise agreement and figuring the tax treatment of any refund from franchisor
  • Establish a sales forecast and cost analysis for a new business and assist owners with the pricing of their products to achieve desired margins
  • Brought in by restaurant owner to review and evaluate processes and accounting procedures.  Specifically wanted us to review office manager postings for accuracy and structure.  We provided a comprehensive report of our findings including best practice suggestions.

So as you can see, we’re not just doing bank reconciliations, payroll, and tax returns.  We’ve got talented professionals who have a broad and deep level of business and financial experience that can be put to great use if given the opportunity.  We need to break the mindset of business owners that accountants are just an overhead expense.

Looking to sell your bookkeeping business or accounting firm?

If you run your own bookkeeping business or accounting firm and feel like you’re ready to let go/get out (for whatever reason), we want to talk to you.  We know it’s not easy to get out and network to find clients.  It’s also very expensive to build a brand and infrastructure around you.  Tax season can be overwhelming!!  If you are contemplating making a change, here are a couple of options to consider:

Outright Sale/Acquisition

If you are looking to sell your practice, we would consider purchasing your assets outright.  We’ve acquired several practices to this point so we’re familiar with the process and offer several options to structure the deal.  This is is typically the choice of people who are retiring, changing careers, or taking a job in the corporate world.


If you are struggling on your own and feel like you would thrive better within a bigger firm with more resources, this may be the right option.  Your clients would be blended with our clients.  The practitioner typically stays on with us as an employee and continues to service the clients they brought with them.  Depending on the size of your practice, an equity stake may be offered.

Contact Dan Steiner at dsteiner@steinerbusinesssolutions.com if you have any interest.



We Have A Winner!!

Congratulations to Ralph & Deborah Snellings of Powhatan, Virginia for winning our drawing for FREE tax preparation services! Your 2014 individual tax return is on us!! All because they read our monthly newsletter and submitted the special code we included. We encourage all our clients, colleagues and friends to sign up for our newsletter. You never know what we’ll put in there!

IMG_0055         Tax Prep Winner


How do you evaluate your in-house bookkeeping?

When we’re contacted by potential new clients and meet with them for our initial consultation, some of the questions we ask are:

  • Who does your bookkeeping currently?
  • Does your CPA send you back adjusting entries to enter in your accounting system after they are done reviewing/fixing your file?
  • If they do send back adjusting entries, how many are there (or how many pages)?

The reason we ask these questions is it gives us good feedback on how competent the client is doing their own bookkeeping and if the CPA is looking after that client’s best interests.

Let’s start with the first point – whoever is doing the bookkeeping (in-house bookkeeper/officer manager, owner, or outsourced vendor) can objectively be evaluated simply on how much work the CPA has to do at the end of the year to fix the accounting records.  If you’re only getting one or two entries back each year from the CPA (Depreciation is typically one of them), then we can assume the bookkeeper is doing a good job.  If you’re getting dozens of entries (several pages) back each year, then we can logically assume your bookkeeper doesn’t really know what they’re doing.  This situation is bad on two levels.  The first is, now you know your books are messed up all year long and if you’re making business decision based on those books, well, you can finish that thought!  It’s also bad because you’re not only paying your bookkeeper a salary/wage to do the work the first time, but now you’re paying additional money to your CPA (at a pretty good rate I imagine) to fix the work and do it a second time!  A change probably needs to be made.  The result will be that your CPA gets a clean set of books at year end and consequently your invoice from your CPA should be less.  You also may get your tax return completed much sooner.

Now to the second point – evaluating the CPA relationship.  It’s not uncommon for us to get a client file at year end and see that it’s a mess. Not only is the file a mess, but we can’t reconcile the trial balance to the tax return. We know they have a relationship with a CPA so we question why the file is so “out of whack” if the CPA is sending back adjusting journal entries after they’re done with the file.  9 times out of 10 they’ll tell us they never get entries back – they just send the file off every year and get their taxes done. (the one other time the client loses or forgets to post the entries)  Now I can’t speak for every firm but that would make me question the integrity of that CPA.  Why not send those entries back to the client so they’re running their business from a clean, accurate set of books?  Are you keeping the file a mess because you know you’ll get more fees if you get to fix the file every year??  What about the feedback to the client – As the business owner, wouldn’t you want to know if your bookkeeper was doing a good job?  Without that feedback, your bad bookkeeper goes undetected!  That’s not client service.

Hopefully this helps you understand the year end process better and what you should be looking for as a tool to evaluate your current bookkeeping situation, as well as your CPA relationship.  This will help hold everyone accountable.


Survey Says!

According to a November 2014 survey, 255 out of 300 accountants said they have dismissed (i.e. fired) clients. Here are the top 4 reasons:

1.   Late payment or nonpayment (72%)
2.   Unpleasant to work with (54%)
3.   Client wanted accountant to do something unethical (45%)
4.   Late delivery/non-delivery of client docs, etc. (32%)

We’ve always stressed that for the client-accountant/advisor relationship to be successful, it takes commitment from both sides.  Here’s a letter we send out to all new SBS clients:

“Maximizing Your SBS Experience” (more…)

No More Excuses

I can’t tell you how many times we hear “Now is not the right time” from business owners and CEOs when we bring up the idea of CFO services. I honestly think it’s a conditioned response – kind of the way you respond when a telemarketer calls you at home. I can understand the initial wall that goes up. CFO services – what the heck is that anyway? Sounds expensive! What do I need a CFO for when I have an office manager and a CPA at my disposal? Is this how you would respond??

My question to you is “When is the right time?” When is the right time to:

• Better manage your inventory
• Review your pricing to maximize your margins
• Increase your profit
• Increase and manage your cash flow effectively
• Improve your processes
• Lower and manager your costs

You get my point?! Why settle for average when you can be excellent? Do you even know how good your business can be?

Most of the businesses that would benefit from CFO services typically already have an in-house bookkeeper or office manager and a CPA who they rely on for tax strategies and tax preparation at year end. That’s great – but those resources are not going to give you the benefits that a CFO can provide. Most bookkeepers and accountants are not nearly qualified enough to provide that sort of expertise, and most CPAs don’t have the time throughout the year to devote to your business. Many CPAs serving business owners have never owned a business and are limited in their knowledge of business operations.

The right time to bring in a part-time CFO is when you’re looking to improve the results of your business. Isn’t that every day of the year? I know I’m constantly trying to get better. Don’t get it stuck in your mind that a CFO is only another expense to deal with, but rather an investment in your business. Effective strategies, when executed, will bring a return that far exceeds the cost associated with our CFO services. I usually present it like this – wouldn’t you spend 10 dollars to get 30 back? Of course you would!!! It’s as basic as that! Don’t SETTLE for the status quo. Spend more time focusing on the financial metrics and performance of your business. Your CPA is there only when you call him/her – there to react to what’s already been done. A Steiner CFO consultant is there in your business throughout the month working proactively and coming up with strategies that can be executed throughout the year and provide tangible results that can be duplicated for years to come. Don’t let your fears of the unknown stop you from taking the next step. The next step is to call or email us to find out more about our CFO services!

FREE QuickBooks Webinar 10/24/14 – Live Instruction!

FREE QuickBooks Seminar

Register on our website now to get great QuickBooks tips to help you maximize your QuickBooks experience! Join Doug Wootten as he goes over some of the best tips he’s found to help people navigate around QuickBooks. Doug will also cover all the different training options that Steiner Business Solutions has to offer. Doug is an Intuit Certified Pro Advisor.

Sample topics Doug will cover:

-Did you know there is an Open Window list that lets you quickly switch between multiple open reports and screens?
-Did you know you can quickly Edit multiple names on lists such as Items, Vendors and Customers all from one screen?
-Do you know the difference between writing a check and making a bill payment?
-Do you know the difference between receiving a payment and making a deposit?
-Do you know how to memorize reports for easy access at a later time?